Excel drop-down list with data from another sheet / file When you enter a new name in the empty cell of the drop-down list, the following message will appear: «Add entered name Baobab?».Ĭlick «OK» and one more row with the «Baobab» value will be added. Save it, setting the «Excel Macro-Enabled Workbook» file type.Private Sub Worksheet_Change( ByVal Target As Range) Dim lReply As Long If > 1 Then Exit Sub If Target.Address = '$C$2' Then If IsEmpty(Target) Then Exit Sub If WorksheetFunction.CountIf(Range( 'trees'), Target) = 0 Then lReply = MsgBox( 'Add entered name ' & _ Target & ' in the drop-down list?', vbYesNo + vbQuestion) If lReply = vbYes Then Range( 'trees').Cells(Range( 'trees').Rows.Count + 1, 1) = Target End If End If End If End Sub Copy the code (just insert your parameters). Alternatively, press Alt + F11 simultaneously. To do this, right-click on the name of the sheet and go to the «View Code» tab. If you do not do this, Excel will not allow you to enter new values.

Clear the following check boxes: «Error Alert», «Show error alert invalid data entered».

Enter a unique name for the range and press OK. Path: «FORMULAS» - «Define Name» - «New Name». Now let's make it possible to enter new values directly into the cell with this list and have data automatically added to the range.

The 'smart table', which easily 'expands' and changes, has helped us to perform our task. Here is our table with a list on one sheet: In the «Source:» field, write the following function: Open the parameters of the «Data Validation» tool (the path is described above).

Put the cursor on the cell where the drop-down list will be located.

That is, you need to select a table style with a header row. In our example, the header is cell A1 with the word «Trees». For solving our task, design does not matter. Find the «Format As Table» tool in the main menu.

Highlight the range for the drop-down list.If changes are made to the available range (data are added or deleted), they are automatically reflected in the drop-down list. It is necessary to make a drop-down list with values from the dynamic range.

Excel drop down list